Ayurvedic Drug Manufacturers’ Association

I                     NAME

The association is named as ‘Ayurvedic Drug Manufacturers Association’ abbreviated as ADMA.

In interpretation of these Rules, unless there is anything repugnant in the subject or the context thereof, the following words and terms shall have the meanings assigned to them as under:

a)      “Rules” shall mean and include the Rules and Regulations of ADMA in force from time to time. 

b)       "Association" means the "Ayurvedic Drug Manufacturers' Association"      

“(ADMA)”

c)      “ADMA" shall mean the ‘AYURVEDIC DRUG MANUFACTURERS’   

            ASSOCIATION’.

d)       “Committee” shall mean the Managing Committee duly elected by members of ADMA as specified hereinafter.

e)       “Committee Member" means the member of the Managing Committee of the Association.

f)         “Body” shall mean the General Body comprising of all members –  Patron,  Life, Regular, Associate, Honorary or Representative/s of institutions and / or  Regional  members or associations elected or nominated as per ‘the Rules’ laid  hereinafter.

g)      "General Meeting" means a General Body Meeting of the Association.

h)       “President” means the President of the Association.

i)         “Vice-President" means the Vice-President of the Association.

j)        “Regional Secretary” means The Regional Secretary of Association.

k)       “General Secretary" means the Hon. General Secretary of the Association.           

l)         “Joint Secretary" means the Hon. Joint Secretary of the Association.

m)    "Hon. Treasurer" means the Treasurer of the Association.

n)       "Secretary General" shall mean the Secretary-General appointed as such by Committee as per these Rules and shall also include any officer temporarily appointed to officiate as Secretary-General.

o)      The ‘Member” shall mean a valid member admitted to the Association as a member under the Constitution and shall include any individual proprietary or partnership firm or a company or other association of individuals formed as Private Ltd., or Public Ltd., firms under the Indian Companies Act, 1913 / 1956 / 2004 or its representative who / which qualifies and has agreed to subscribe to the constitution of ADMA.

p)       “Ayurvedic Industry” shall mean and include all licensed manufacturers of Ayurvedic, Unani, Siddha or other indigenous systems of medicine or herbal or natural products or manufacture of raw materials or such individuals or organizations involved with the activity / activities related to the Ayurvedic industry.

q)      The ‘Fund’ shall mean and include all the funds, liquid capital, investments or  any such derivative and the ‘Property’ means any movable and immovable  property or properties belonging to the Association and vested with the  Managing Committee of the Association.

r)       The ‘Accounting Year’ of the Association shall be the  financial year commencing from 1^st April of every year and ending on 31^st  March of the following year or as per general rules of the Government.

s)       The words imparting singular number shall also include plural and vice-versa.t)        The words imparting the masculine gender shall include the feminine gender or vice versa. A.      

  For the purpose of these Rules:

a)      West Zone shall comprise Gujarat, Madhya Pradesh, Chattisgarh,Maharashtra, Daman and Diu, Dadra and Nagar Haveli.

b)      South Zone shall comprise Andhra Pradesh, Goa, Tamil Nadu, Karnataka, Kerala, Pondicherry, Andaman and Lakshadweep.

c)      East Zone shall comprise Assam, West Bengal, Bihar, Jharkhand, Orissa, Manipur, Nagaland, Mizoram, Arunachal Pradesh, Meghalaya, Tripura and Sikkim.

d)      North Zone shall comprise Uttar Pradesh, Delhi, Rajasthan, Haryana, Punjab, Himachal Pradesh, UttaraKhand, Jammu & Kashmir and Chandigarh.

Powers

The powers of the Association shall be:

1.             to consolidate, co-ordinate, supervise and regulate the functioning of the Association and its Regional Association/Chapters

2.             to promote goodwill and co-operation between its members and Regional associations;

3.             to formulate rules and regulations for the members and Regional associations, to be oriented in their constitution for efficient and smooth functioning and uniformity;

4.             to direct, control, Invest and manage the organisation, property, monies of the Association.

Miscellaneous

a)             The Association shall be non-sectarian and non-political.

b)             All decisions taken either unanimously or by the requisite majority by the Association in any matter relating to the Association, Regional associations  or shall be final and conclusive and binding on the Association, Regional associations and members and the same shall not be subject to proceedings in a Court of Law.

c)             To further its objects the Association and its Regional associations may raise Funds, monies or accept donations or bequests required for the Association and its Regional associations or in executing any task undertaken by the Association or its Regional associations which is consistent with the objects of the Association.

ADMA is a national association being representative of the activities of the related Industry in the whole of country and therefore its activities will be all over the country.

As an association it is registered in Mumbai, Maharashtra and therefore for all the legal purposes the Jurisdiction will be in the city of Mumbai, state of Maharashtra.

For the same reason the main administrative office and activities will be directed from Mumbai.

 IV                OFFICE/s The registered office of the Association is at Unit No.227, T. V. Industrial Estate, 248/A,  

             S..K. Ahire Marg, Worli, Mumbai 400 030 (as per resolution No.4 (2004/05 dated 6^th May 2004 passed in

             the Managing Committee Meeting held at Hotel Maurya Sheraton, New Delhi,  on 6.5.2004). 

The Managing Committee reserves the right to operate from a suitable place for the purpose of general administration termed as Secretariat and change the place, if necessary.

   (A)  The main aims of the Association will be:

1)      To promote the manufacturing, marketing and popularizing activities for Ayurvedic, Unani, Siddha and allied products and services of indigenous systems of medicine and natural products.

2)      To represent and protect the interests of Ayurvedic and allied industry and businesses at governmental, national and international level.

3)      To act as a mediatory between the Industry and other Governmental and non-governmental institutions, organizations, association etc.

4)      To provide a platform to discuss and address the technical, financial, legal and commercial issues in the interest of the Industry.

5)      To create awareness and undertake academic, research and developmental activities for Ayurveda and other indigenous systems of medicine like Siddha, Unani and Tibetan medicines and their products.

6)      To promote and  co-ordinate the academic, therapeutic, pharmaceutical and research activities of Ayurvedic industry and businesses in India and abroad.

7)      To explore, initiate and implement ways and means to improve the quality, standards and acceptability of the products and services of Ayurvedic and Indian system of medicines.

8)      To initiate, promote and establish contacts of ADMA – with other national and international organizations.

9)      To organize Conferences, Seminars, Symposia, Refresher Courses, Training programs, etc. on various aspects of Ayurvedic Industry and Indian System of medicines.

10)  To represent and participate in Meetings, Conferences, Seminars, and such other meetings.

11)  To promote and undertake any such activities that will benefit the Ayurvedic industry and businesses.

12)  To raise funds through various activities for the promotion of aims & objects of the Association.

13)  To encourage active and responsible corporate citizenship by encouraging the highest standards in business and professional traditions.

14)  To promote the extension of the Association

15)  To promote and undertake such actions as may seen desirable consistent with the Constitution and to achieve its objects.

 B.  The Objects of the Association are: 

1.            To promote drug research in all its branches, including the manufacture of Drugs in India.

2.            To promote research and development of new drugs in the country.

3.            To foster a better understanding of Indian System of Medicine products amongst the different sects of medical   profession.

4.            To encourage co-operation and unity among the members.

5.            To organise and run an independent research institute for solving particular technical problems of the members.

6.            To initiate or support necessary action in connection with all problems of the Ayurvedic industry.

7.            To communicate with other professional, commercial, industrial and public bodies within or outside India.

8.            To collect and circulate statistics and other information relating to the profession, trade, commerce and industry.

9.            To promote and advance technical and commercial education in India.

10.        To encourage, assist and extend knowledge and information connected with the profession, trade, commerce and industry of India by establishment and promotion of lectures or discussion or correspondence or by holding of conference or by the formation of libraries or by the publication of newspapers, periodicals, journals, books and/or maps or by foundation and endowments of studentship or however otherwise.

11.        To subscribe to, to become a member of, to become affiliated with and co­operate with any other Association whether incorporated or not, whose objects are altogether or in part similar to those of this Association and to procure from and to communicate to any such Association, such information as may be necessary to further the objects of this Association.

12.        To form trust, combinations between or syndicates between its members or outsiders engaged in similar trade, for the protection of Indian System of Medicine industry in general and Ayurvedic and allied industries and activities in particular, subject to the approval of the Managing Committee.

13.   To do all other things as may be conducive to the development of trade commerce and  industries, or incidental to attainment of the above objects or any of them. C.     The property of the Association and the income derived shall be applied solely for or towards the promotion of the Aims and Objects of the Association.  VI      

          MEMBERSHIP 

1)      Eligibility  

Any organization active in the field of manufacturing and marketing of Ayurvedic or other Indigenous Medicines or Products and services, or other indigenous systems of medicine or herbal or natural products or any individual/s directly or indirectly related with Ayurvedic Industry or any person who supports the objectives of ADMA and whose application is approved by the Managing Committee shall be eligible to be a member of ADMA; further the Association will have the sole discretion in admitting or refusing admission and its decision shall not be liable to be questioned in any court of law.

The association shall have the following types of membership.

a)  Patron

b)Life Member

c  Annual  Member

d)Regional Associations and their  Members

e) Institutional

f)Honorary

g)Associate

The Types of membership are defined here as under: 

a)      Patron Member: Any individual or organization supporting the aims and objectives of the Association and contributing Rs.5,00,000/- (Rupees Five Lakhs Only) or more as approved by the General Body, non- refundable shall be eligible to become a Patron member. No other fee is payable by such members unless passed in the Annual General Meeting of the Association

b)      Life Member: Any person or an Institution supporting the aims and objectives of ADMA and contributing Rs.1, 00,000/- (Rupees One Lakh only) or more as approved by the General Body non-refundable shall be eligible to become a Life Member. (Annual maintenance / administrative fee is payable as decided in the Annual General Meeting).

c)      Annual Member: Any person or an Institution who states all information in the prescribed form of the Association as per the norms and contributes towards entrance fee (to be paid only first time) and annual fee and renews the same every financial year shall be eligible to become an Annual Member as passed in the Annual General Meeting of the Association.

d)   Regional Association: Any association of a Region/Zone/State supporting the Aims and Objectives of ADMA shall become a Regional/Zonal/State Association. A Regional/Zonal/State Association should have at least 25 members to qualify as a Regional Association. (Fees and Criteria as given in Annexure II). These members will have representation as defined hereafter.

e)    Institutional Member:  Institutions who are not manufacturers or / and marketers of Ayurvedic, Unani or Siddha or Natural Herbal Products but are supporting the aims and objectives of ADMA and contributing Rs.10000/- or any such amount as decided by the Managing Committee and passed in the Annual General Meeting of the Association shall be an Institutional Member. These members or its representation will have no right to vote.

f)   Honorary Members: These are the special members on whom ADMA may

confer Honorary Membership as a mark of respect in recognition of their specific contributions to the industry, for a period of not more than two years at a stretch, which would be ratified by the General Body at it’s meeting. These members have no right to vote.

g)   Associate Member: Any person wishing to be associated with ADMA not

having relation to activities of ADMA but interested and desirous of being informed of the activities of ADMA and contributing Rs.2500/- annually or any such amount as passed in the annual general meeting of the Association, shall be an associate member. These members have no right to vot.

                  h)    The fee, subscriptions and contributions to be paid by members may be   revised in the  General Body    Meeting of the Association from time to time by Ordinary Resolution passed by a simple majority of members present and voting.  

i)    In addition to the annual membership fee and admission fees, the members shall also be liable to pay and contribute such other amount a amounts which the Managing Committee may require them to pay/contribute by way of special surcharge or contribution to meet any additional^, or unforeseen expenses. Such amounts may be claimed/recovered as surcharge or annual membership fee or as contribution to be made by any particular group or class of members. 

 Sustaining membership If any of the existing Members opts to become a member in another category/ group and is accepted by the General body, as a Member, of such category/ group, such a member, shall be entitled to the credit for the membership fees/charges already paid by him during the year as a Member of the earlier category/ group. Further such a sustaining member can pay his membership amount on such terms as may be decided by the Managing Committee and ratified in the preceding General Body meeting of the year.  

 List of Members: 

As per rule 15 of the Societies Registration (Maharashatra) Act, 1971, the list will    be maintained in the form of Schedule VI of the said Rule.

3)     Right of Membership

The Managing Committee reserves the right to the eligibility or otherwise of a candidate on admission as a member of ADMA and their decision shall be final and the Managing Committee shall not be bound to assign any reason for their action.

1. Joint­ Stock Company or other corporation, admitted in their corporate name as a member of the Association, be exercised by a Director, Manager, Secretary or any other responsible officer of the company or Corporation or a person authorised by power of attorney to exercise the same or any other person who in the opinion of the Committee, is competent to exercise the same on behalf of the company or Corporation, subject nevertheless to the following namely;­

1. A candidate for admission as a member of the Association whether a firm, joint ­stock company or other corporation shall be proposed by one and seconded by another member and may after previous circulation of his or their name among the members of the Managing Committee be admitted by the Managing Committee as a member of the Association.
2. The Managing Committee shall decide any question which may arise as to the eligibility or otherwise of a candidate of admission as a member of the Association and their decision shall be final and the Managing Committee shall not be bound to assign any reason for their action.
3. Except as hereinafter provided, a firm shall not cease to be a member by reason of a change in the constitution of the firm occasioned by the admission, retirement or death of a partner, proprietor provided the business of the firm is continued in the conventional name in which       such firm was admitted a member.
4. Representation

§         Patron Members have the right to elect one representative for every three   members to the managing committee

§         Life Members have the right to elect one representative for every ten   members to the managing committee.

     Regional Association qualifying as a Regional Association have a right to elect one representative for every 25 fully paid members to the Managing Committee                       

1)                  If in respect of the posts of Vice-President and / or Regional Secretaries of any one or more of the Zones (East West, South & North) no nominations are received or the nominations received are invalid or the candidates filing nominations are disqualified under these Rules, leaving the post vacant, the President may, in consultation with the Managing Committee, nominate and appoint any of the members of the Association from the concerned zone, willing to serve on the Committee, to officiate as Vice-President / Regional Secretaries of that zone till the next Annual General Meeting and such appointee shall be treated as an elected Vice-President / Regional Secretary of that respective zone as the case may be.

2 )                  The President, the Vice-Presidents, General Secretary, Joint Secretary, Regional Secretaries, Honorary Treasurer and 11 members of the Committee shall retire at the end of their two years term but shall be eligible for re-election. However, the office bearers shall not hold the same office for more than two consecutive terms at a time; further no member of the Managing Committee can hold the same office for more than two consecutive terms.

 3)                   If the President, the Vice-Presidents, General Secretary, Joint Secretary, Regional Secretaries, Hon. Treasurer or any member of the managing Committee does not attend three consecutive meetings of the Managing Committee without leave of absence, the Managing Committee may declare his office vacant and he shall thereupon cease to be a member of the Managing Committee. 

 4)                  Notwithstanding any vacancy in the Managing Committee, any resolution passed or business transacted by the Committee shall be valid.

VII.     FEES SUBSCRIPTIONS and CONTRIBUTIONS

a)      The Membership fees of the Association which is paid, is non-refundable in the context of any member willing to withdraw his association with ADMA or otherwise.

b)      The admission fee, annual membership fee and other contribution payable by different categories of members shall be as per Annexure-I:

Entrance fees (to be paid only first time)                    …            Rs 1000/-

 c)      Fees, Subscriptions, and Contributions, to be paid by members may be revised by the    General Body Meeting of the Association from time to time by Ordinary Resolution      passed  by a simple majority of members present and voting. 

 d)      In addition to the annual membership fee and admission fees, the members shall also  be liable to pay and contribute such other amounts which the Managing Committee may require them to pay/contribute by way of special surcharge or contribution to meet any additional or unforeseen expenses. Such amounts may be claimed/ recovered as surcharge or annual membership fee or as contribution to be made by any particular group or class of members. 

 e)      Any member who shall by any means cease to be a member, shall remain liable for    and shall pay to the Association, all money which at the time of such member  ceasing to be a member may be due to the Association.  

VIII.    Termination / REVOCATION OF MEMBERSHIP 

A member may cease to be a member of ADMA as decided by the Managing Committee: 

a)      In case of a firm, if it is dissolved or adjudged insolvent or the partners are   convicted of offence involving moral turpitude     

or

b)      In case of a company, if it is wound up or merged with or acquired by another company and such a new entity does not have the original name of the company in whose name the membership stands.                        

or

c)      for any such techno-legal reason

or

IX.       REMOVAL

            The General Body Meeting by a resolution passed by a majority of three-fourth of the members present at a meeting specially called for the purpose shall be entitled to remove the President, Vice-Presidents, General Secretary, Joint Secretaries, Regional Secretaries, Honorary Treasurer or member of the Managing Committee or the whole Executive Committee.

Section 1 :       Revocation of Membership

a)             Any Member may withdraw from the Association after giving 60 days notice in writing to the General Secretary of the intention of such Member to do so and upon the expiration of notice, such member shall cease to be a member of the Association, However such a member has the obligation to clear any pending dues/ amounts, against his / their name.  

b)             Any Member who shall by any means cease his/their membership of the Association shall nevertheless remain liable for and shall pay to the Association all monies that may be due to the Association at the time of such Member ceasing its membership.

c)             The winding up of the Regional Association Member shall be under the supervision of a member of the Managing Committee, and shall be returned together with any funds held in trust for the Association. Any funds of such a Member raised for Association’s objects shall be disposed off by the Member only with the consent of the Managing Committee.

d)             The following clause shall also be included in the mandatory Rules. “In the event of revocation of Membership of any Regional Association Member in the Association, the President and Hon General Secretary / Hon Treasurer of the ADMA[r1]  are authorised to operate the bank account jointly

e)             Upon cessation of membership of a Regional Association, this group of persons shall not thereafter use the words “ADMA” or the name or emblem or symbol of the Association in any manner whatsoever.

Section 2:   Reinstatement of Membership

a)             Membership of the association which has been revoked may be reinstated at the discretion of the General Body, if the revocation was for non-payment of annual fees, levies, and other dues, upon payment of such monies within 30 days of such a member / Regional association  being advised of such revocation together with any further sums which may then be payable to the Association.

b)             Membership revoked for any other reason may not be reinstated for a period of six months and only upon receipt of satisfactory assurance as to the future conduct of the former Member/Regional association in question. Such reinstatement is at the discretion of the General Body.

A register of members shall be maintained in which shall be entered the names and addresses of and such information about the members as the Managing Committee from time to time decide.   Such Register shall be open to inspection by the members of ADMA at its office.

The Association shall have the following three bodies:

1) General Body

2) Managing Committee

1.      General Body

1)      shall comprise of all the  Patrons Members, Life Members, Annual Members, Regional Association, Institutional Members, Honorary Members, Associate Members of  ADMA,

2)      shall be the supreme authority and its decisions will be final,

3)      shall ordinarily meet at least once every year,

4)      shall elect the office bearers and Managing Committee members every

two years by procedure as laid down by the Managing Committee.

2.      Managing Committee

The Managing Committee shall manage and administer the functions of ADMA.  It will initiate programs and shall constitute Committees and

Sub-Committees, if necessary, which will report to the Managing Committee.

The Managing Committee shall consist of the following:

a)   President

b)   Four Vice-Presidents (one from each zone)

c)   General Secretary

d)   Joint Secretary

e)   Four Regional Secretaries (one from each zone) 

f)    Treasurer

      g)   Managing Committee Members

      h)   Immediate Past President

The Managing Committee will meet at least 6 times in a year.

President of ADMA and in his absence one of the Vice-Presidents   shall preside over the meeting of the General body and Managing   Committee

1.      The administration of the affairs of ADMA shall be vested in a body called the

        Managing Committee.

2.      There shall be the following office-bearers namely the President, four Vice-Presidents and four Regional Secretaries (one each located in four zones, namely   West Zone, South Zone,  East Zone, North Zone) a General Secretary,  a Joint Secretary, one Honorary Treasurer and Secretary General.

3.      Office-bearers of the ADMA shall act without remuneration. But Managing Committee may authorize payment out of the budgeted fund of the Association, all reasonable expenses incurred by any office bearers / Managing Committee Members or member of any committee or Sub committee of the Association.

4.      The Managing Committee shall consist of the President, four Vice-President, the Secretary General, the Joint Secretary, the Honorary Treasurer, and four Regional Secretaries and eleven members elected as per these Rules; and the nominee/s of the Corporate Member/s as provided hereinafter.

5.      The tenure of the Managing Committee shall be for a period of two years but cannot exceed 3 years.  If any vacancy arises in the Managing Committee the same shall be filled by the Managing Committee by nomination till the period of next election.

6.      Functions of the Managing Committee:

1. 1. The office bearers and the Managing Committee members shall be the trustees of ADMA for the purpose of Bombay Public Trust Act, 1950.
   2. The Managing Committee shall lay down the procedure for election of the members and office bearers.
2. 1. Invest funds and look after finances for the benefit of ADMA.
   2. To accept donations from Government and other bodies and give aid and awards to other bodies to propagate the objectives of Association.
3. 1. To prepare and sanction annual budget and estimates of the income and expenditure of ADMA.
4.  
   1. To get the associations accounts audited from the competent auditor.

            Functions and Powers of the Office Bearers:

Section 1.

a.       The President shall be Chairman of the General Body, and the Managing Committee.

b.      The President shall carry out all such duties and exercise all such powers in the name of the Managing Committee as may be decided by the Managing Committee for carrying out the objectives of ADMA.

c.       The President shall have the powers to make emergency decisions and actions on behalf of the Managing Committee subject to its subsequent approval by the Committee.

d.      The President shall be the Ex- officio member of all the committees that may be in existence or may be formed. 

a)      The Vice Presidents shall exercise such powers as may, from time to time, be delegated to them by the Managing Committee or by the President on behalf of the Committee.

b)      In the absence of the President, one of the Vice Presidents shall preside at the meetings of ADMA and for the time being shall have all powers of the President.

The General Secretary shall

a)      be the Chief Executive Officer of ADMA and shall perform all the duties that usually go with such office.

b)      be the official representative of the Association.

c)      submit annual report to the Managing Committee .

d)      be the custodian of the records, the common seal and such other property as the Managing Committee may put in his charge.

e)      keep the office of Association in it’s place and  some Imprest  money as laid down by  the Managing Committee, be  the  convener  of  the  meetings  of  Managing Committee and various  bodies and Committees, in consultation with the President.

a)      The Joint Secretary shall exercise powers as may from time to time be given to him by the Managing Committee and the President.

b)      In the absence of Secretary General, the Joint Secretary shall function as the Secretary General of the ADMA.

The Regional Secretaries shall exercise such powers as may from time to time be delegated to them either by the Managing Committee or by the President on behalf of the Committee.

a.             submit their Region /zones quarterly and annual reports to the Managing Committee. .

b.            be the custodian of the records, of their respective Region /zones and such other property as the Regional/Zonal Vice President may put in his charge.

c.             keep an office at his place and  some Imprest  money as laid down by  the Regional / Zonal committee.

d.             be  the  convener  of  the  meetings  of Regional/ Zonal Committee meetings, various  bodies and committees, in consultation with the  Regional / Zonal Vice President .

 6)                  HON -Treasurer  

a)      The Treasurer shall be in charge of the financial matters of the ADMA under the general supervision of the Managing Committee.

b)      The Treasurer shall keep the accounts and shall conduct the financial transactions on behalf of ADMA.

c)      The Treasurer shall present the statement of accounts of ADMA to the Managing Committee..

d)      The Treasurer may keep some Imprest money with him for day-to-day

working as laid down by the Committee.

Section 2:        Duties

President:

The President shall preside at all meetings of the Association. He shall appoint the Conveners and Members of all the Committees of the Association.   He shall perform such other duties as usually pertain to the office of President and be the ex-officio member of all Committees. He may create any additional Committees not hereunder mentioned as deemed necessary in the interest of the Association. He may also change the duties of each Officer for a better working of the Association. He shall supervise and be responsible for the Annul General Meeting. 

Vice Presidents:

The duties of the Vice President will be to represent their respective Regions/Zones and  to act as the bridge between the Managing Committee and the Region/ Zone. They will  implement all decisions taken at National level in their respective Regions/Zones and they shall also give effect to their Region’s/Zone’s views at the National level. They form part of the decision making body at the highest level. They are responsible for the publication of the activities of the members in their Zone in every issue of Association.

In the event of the inability of the President to perform his duties, the Senior most amongst the Regional Vice Presidents shall preside and perform the duties of and have the same authority as the President and shall also perform the duties as usually pertain to that office or as may be assigned to him by the President.  He shall be an ex-officio member of all the Regional committees. 

General Secretary:

He shall convene all General Meetings of the Association and prepare agenda for the Managing Committee  Meetings and General Body Meetings.

 Hon Treasurer 

He shall oversee the financial records of the Association and shall be responsible for receipts and payments of all accounts and expenses including annual fees and levies. He shall make a financial report to the General Body at each Annual General Meeting, or more often if required. He shall have the right to withhold any payment and refer it to the appropriate committee, President or the General Body.

He shall present at the each Annual General Meeting the audited financial statement of the fiscal year immediately proceeding. He shall be entitled to call for any explanation from Officers and Conveners and others on any matter concerning the financial aspects of the Association‘s affairs with which they may be or have been concerned. He may perform such other duties as may be assigned to him by the President and Managing Committee.

He shall assist in preparation of Budget for next financial year. He shall present at each AGM audited statement of the fiscal year and update.

Standing Committees: for effective functioning of the Association the Managing Committee may constitute various Sub-Committees like 

Finance Committee:

This Committee will investigate ways and means of raising funds for the administration of the Association as well as its Regional associations and for the Association’s Conventions. The Committee will also continuously monitor the expenses of the Association relative to the budget approved and report to the Managing Committee and General Body.

Public Relations Committee:

This Committee shall endeavor to publicise the activities of the Association  amongst the public. The Committee shall also publicise the Association’s activities amongst its Members in order to make them more aware of the same.

Membership Committee :

This Committee shall devise ways and means of maintaining adequate membership. It will consider all proposals for Membership and shall give the final approval for issue of new membership and Certificates /Plaques.

Budget Presentation:

The incoming President will present the Budget of the Association for the ensuing year at the first meeting of the Managing Committee.

The Managing Committee may form any other Committees or Sub-Committees as it may deem fit. 

ADMA shall have the right to acquire such property as the Managing Committee may consider it to be necessary for the smooth functioning of the Association.

   ADMA shall have the right to acquire funds through:

1)      Subscription from Members.

2)      Donations and Grants from Government and other Institutions

3)      Publications

4)      Any other Sources

 The Financial year of ADMA shall be from April 1^st of the year upto March              

 31^st of the succeeding year.

Finance and Administration

            Section 1: Fiscal Year and Budget

a)             The fiscal year shall begin on the 1st day of April each year and shall end on the 31st day of March of the following year.

b)             The Hon Treasurer shall be responsible for the preparation of the Income and Expenditure statement and assist the incoming President in the preparation of an Annual Budget which shall be subject to the approval of the General Body.

c)             The General Body may from time to time create separate funds and may draw up the guidelines for the same.

Section 2:        Audit

a)             An audit of the books and accounts of the Association and the auxiliary bodies associated with it shall be done for each Fiscal Year by auditors appointed by the General Body. A report and statement of accounts i.e. Receipts & Payments and Income & Expenditure Account for the Fiscal Year and a Balance Sheet as on the last day of the Fiscal year shall be presented to the General Body at each Annual General Meeting.

b)             The accounts will be presented to the General Body at the Annual General Meeting for approval by the Treasurer with the assistance of the Managing Committee.

a)             No person shall at any one Annual General Meeting be nominated for more than one office.

b)             In case any member of the Managing Committee may resign or die or be unable or unwilling to continue in office, the other members of the Managing Committee may appoint another person in his place or share his duties.

c)                  The office bearers and the Managing Committee will be elected by the members of the General Body for a period of two years.

d)                  Any member desirous of contesting for the post of Office bearers of the Association  should have no dues pending towards the Association and  have been a member for at   least two full financial year;

e)                  Any member desirous of contesting for the post of Managing Committee of the Association shall have no dues pending towards the Association and shall have been a member for at least two full financial years.  

f)                    The Managing Committee shall lay down the procedure of election and appoint the returning officer.

h)                  The Immediate past President of the Association shall continue to be the ex-officio member of the Managing Committee of the Association as long as his firm/ organisation retains their membership of ADMA

    i)                The immediate past Vice President and immediate past Regional Secretaries of ADMA Regional Association shall be ex-officio members of the Regional Association 

    j)                    At least thirty days before the date of the Annual General Meeting the General Secretary shall issue a notice inviting the members to communicate their intention to nominate any of their representatives to serve as the President, Vice-Presidents, General Secretary Joint Secretaries, Regional Secretaries, Honorary Treasurer or Member of the Managing Committee to be elected by the members of the Association and the members shall within the fifteen days from the date thereof write to the General Secretary intimating such intention, if any. 

    k)                  An elected member of the Managing Committee shall not be entitled to seek re-election as a member of the Managing Committee for the immediately following term, unless he has attended at least two Managing Committee meetings since the commencement of his current term.   Appointment of Elections Returning Officer The Returning officer shall cause to be entered the names of all such persons who have communicated their candidature for election as the President, Vice-Presidents, General Secretary, Joint Secretaries, Regional Secretaries, Honorary Treasurer or member of the Executive Committee to be elected by the members of the Association in the voting paper which shall be sent to the members, signed and numbered by him at the Annual General Meeting.   The voting papers to the General Secretary each paper shall be opened and examined by scrutinizers appointed by the President along with Election returning officer. Of the candidates for election, those persons in whose favour the largest number of votes shall have been cast for the respective appointments of the President. Vice-Presidents, General Secretary, Joint Secretaries, Regional Secretaries, Honorary Treasurer or member of the Managing Committee respectively shall be declared elected.   A person/member shall be disqualified from seeking election to any of the elective offices of the Association and from voting, if the member represented by him is in arrears of membership fees and other dues as per Rule XV (f) for the year current in which the elections are held or in any of the previous years. Only the members who have paid all their dues till date, including annual membership fee for the current year and contributions or surcharge as per Rule XV (f), shall be entitled to vote or contest the election to be held during that year. 

XVI.    MEETING  

1.         General Body Meeting of the members of the Association shall be held once every year, within six months of the close of the official year of the Association at such place and time as the Managing Committee may consider convenient for the discharge of business, at which a report of the proceedings of the Managing Committee and the annual accounts an audit report shall be submitted for consideration. Such meeting shall be called the Annual General Meeting (A.G.M.). Not more than 15 months shall elapse between two AGMs provided that the Managing Committee for valid and sufficient reasons may extend the time for holding the AGM up to a maximum of 3 months beyond 15 months. 

2.         The non-receipt of a Notice convening any General Body Meeting by any member shall not invalidate the proceedings at any such meeting.

Notice of the meeting of the General Body shall be issued to the members at least thirty days prior to the date of the meeting.

3.                  Quorum for any meeting of the General Body shall be 20 Members entitled to vote. For purposes of quorum, a Member will be considered present even if he is represented by proxy.

4.         The Managing Committee shall meet at least six times a year at a suitable place.

5.          Notice of the Managing Committee shall be at least seven days prior to the date of the meeting.

 6.        The notice of the meetings will be issued by the General Secretary in consultation with the President.

8.         A separate minute book shall be maintained for the meetings of the General Body and the Managing Committee.

9..        Amendment to the rules and regulations of the ADMA shall be considered if such a proposal is signed by at least 20 members and shall be passed by 2/3^rd majority of the General Body present and voting at its meeting called for the purpose or by circulation.

10.       The Managing Committee may whenever it thinks fit, convene a special General Body Meeting either for the purpose of transacting any special business or for placing before the Members of the Association a review of their activity in the preceding months. A special General Body Meeting may also be convened by the Managing Committee upon the written requisition of not less than one third of the members of the Association. A Special General Body Meeting shall be called by the President. The Managing Committee shall fix the date and venue of such Special Body General Meeting and a notice convening the same shall be circulated to all Members on or before 30 days prior to the date of the meeting.

Annual General Meeting Convention Procedure

Order of Business

The Agenda for Annual General Meetings may include:

1.                  Reading of notice convening the meeting

2.         Establishing quorum, preliminaries, communications and greetings

3.         Appointment of Scrutinizers.

5.         Confirmation of minutes of the previous meeting

            (if not already done by circulation)

6.         Matters arising from the confirmation of the minutes of previous meeting

7.         Reports of the Managing Committee and sub committees.

8.         Presentation of Annual Report by General Secretary.

9.         Approval of Audited Accounts and Balance Sheet for the year ended 31^st March.

10.              Workshop discussions (if any).

11.       Motions:

                  a.   Affecting the Constitution

b.      Other motions

12.              Election of Office bearers

13.              Announcement of Team for the next year

14.              Budget for the next year beginning 1^st April

15.              Appointment of Auditors and Bankers of the Association.

16.              Address by the President

17.              Any other business.

Meetings

a)                  There shall be at least one General Body Meeting of the Association annually which shall take place in the jurisdiction of the Association. The date of such Meeting must be at least twelve months and not more than 24 months from the date of the last Meeting if such a meeting be the Annual General Meeting. The Managing Committee shall decide the date of each Annual General Meeting. If the date of the Annual General Meeting has been informed to Members, either by incorporation in the previous meeting minutes or through any publication of the Association or by any other means it shall not be necessary for the General Secretary to give notice convening the Annual General Meeting. Otherwise notice shall be sent 30 days prior to the date of the Annual General Meeting.

b)                  Motions may be submitted by the Managing Committee or any Member.

c)                  The Chairman of the Workshop Discussion Group or of any other Committee shall come forward with relevant motions arising from the discussion to be considered for adoption at the very same meeting, provided these resolutions neither amend the Constitution.

d)                  All motions needing constitutional amendments shall have a minimum of 40% members as signatories to such amendments, except those put forth by the Managing Committee and the General Body.

e)                  All motions for consideration at the Annual General Meeting shall be sent to the Hon. General Secretary before 15th May and such motions together with other agenda papers shall be circulated to Members. If the Annual General Meeting is held on or before April 15, the deadline for submission of motions and the subsequent circulation by the Hon. General Secretary shall be the same as for the Special General Meeting specified hereunder. All motions for consideration at a Special General Meeting shall be sent to Hon. General Secretary on or before 45 days prior to the meeting and these together with the other agenda papers shall be circulated on or before 21 days prior to the said meeting.

f)                    Party politics and sectarian problems shall not be discussed at any meeting.

Representation and Voting

a)             (i)    Each Member shall be represented on the General Body by one delegate. Only Delegates of Members are entitled to vote. Each Delegate will have one vote except where provided for otherwise in the Constitution.

b)             (ii)   All other Members and Honorary Members of the Association may attend the Annual General Meeting and shall take part in all discussions with the permission of the Chairman, but without the right to vote.

(iii)   Any Member who is unable to send Delegate to a meeting may in writing duly authorized by the signature of any one of its Delegates or Executive confer its privilege of vote or votes upon any person representing it.

c)             At any meeting of the Association a motion put to the vote shall be decided by a show of hands, each Delegate or his proxy having one vote. On any motion affecting the annual fees and levies as provided for under the Constitution and any other compulsory levies on each Member of the Association that may be proposed, a poll may be demanded (either before or immediately after it has been put to vote) by at least ten Full Members eligible to vote.  The poll vote decision will supersede any previous vote taken by a show of hands.

d)             For the election of Office bearers the following system shall be adopted:

(i)    A ballot paper (duly signed by the scrutineers) for each office shall be provided for each Delegate entitled to vote which shall contain the title of the office and the names of all candidates for that office in alphabetical order but shall contain no other material.

(ii)   Each Delegate entitled to vote shall record his vote for each candidate in order of preference. He shall place the figure 1 by the name of the candidate who is his first choice, shall place the figure 2 by the name of the candidate who is his second choice and shall place the figure 3, 4 or 5 (and so on as the case requires) by the name of all remaining candidates to indicate his order of preference but no ballot paper shall be treated as spoiled by reason only of the fact that the voter has failed to record successive preferences for all candidates.

(iii)   The scrutineers shall count the number of first preference votes cast in favour of each candidate. If more than 50% of first preference votes cast shall be cast in favour of one candidate, he shall declared elected.

(iv)  If no candidate may be declared elected under the preceding sub-paragraph the candidate in whose favour the least number of first preference votes shall have been cast shall be excluded from the poll and the ballot papers recording that candidate as first preference shall be allocated to the remaining candidates in accordance with the second preferences recorded therein. If more than 50% of votes cast shall have been cast or allocated in favour of one candidate he shall be declared elected.

(v)   If no candidate may be declared elected under either of the two preceding sub-paragraphs the procedure outlined in sub-paragraph (iv) shall be repeated as often as may be necessary excluding from the poll on each repetition the candidate with the lowest number of votes and allocating those votes and ballot papers in accordance with the next preference recorded thereon until more than 50% of the votes cast shall have been cast or allocated to one candidate who shall be declared elected.

(vi)  If at any time two or more candidates have the same number of cast and allocated votes and are together lowest on the poll, the candidate in whose favour the least number of first preference votes shall have been cast shall be excluded. If equality of first preference votes shall be found, the number of second and subsequent preference votes shall be considered and treated in like manner until one candidate may be excluded under this sub-paragraph. If the scrutineers shall find equality of number of total, first and all subsequent preference votes they shall exclude all the candidates being considered under this sub-paragraph.

(vii)  If at any time the scrutinizers shall find that all candidates then remaining in the ballot shall have an equal number of total, first and all subsequent preference votes the President shall have a casting vote.

e)             For all other motions requiring a decision a simple majority shall prevail except where otherwise specified in the Constitution

As per Societies Registration Act, 1860, Rules 13 and 14, ADMA can be dissolved by a resolution supported by 3/4^th members present at a General Body meeting called for the purpose.  The assets of ADMA, in case of dissolution shall be disposed off in accordance with the decision of the dissolving meeting.

Winding up

In the event of a decision to wind up the affairs of the Association, which shall be made only at a General Body Meeting at which not less than two-thirds of the members of the Association vote in favour, and after the payment of all debts and liabilities the realised assets shall be distributed in the percentage of the membership fees paid by  Patron Members and Life Members.

a)            The General Body may impose from time to time any other levies after giving adequate notice as provided in the Constitution.

b)            The following shall be sent to the Secretary/Treasurer of the Association on or before October 15th each year.

REGIONAL ADMINISTRATION

Article VI: Regional Rules

Section 1:        General

b.                  Each Region will have an identifying name, approved by the General Body at the Association’s Annual General Meeting based upon the recommendations of the Managing Committee.

c.                   The Managing Committee, at the time of formation of a new Region, will confirm in which region the new Regional Association is situated.

Section 2:        Definitions

All definitions in the Constitution of  Ayurvedic Drug Manufacturers Association (ADMA) will have the same meaning in these Rules.

Section 3:        Members

The Regions/ Zones shall be composed of all members that fall within the geographical boundaries of the Region/ Zone.

Section 4:        Regional Executive

a)         General

            (i) The  Regional Executive will be composed of the following:

            Chairman (who would be the Vice-President of the national association) 

            Secretary/Treasurer (who would be the Regional Secretary of the  National                                               

Association)

Immediate Past Chairman

Committee Conveners

(ii)        The Secretary/Treasurer shall automatically take over as Regional chairman and shall be considered as a directly elected member of the executive. However, in the event of the Secretary/Treasurer not being able to take over, the chairman shall be elected at the AGM.

The chairman and secretary/treasurer shall be elected by the members of the Regional association at the annual general meeting of the Region. The Chairman shall appoint the Committee conveners.

The immediate past chairman will be a member of the area executive by virtue of being the Chairman at the conclusion of the last AGM when he hands over the office.

The Chairman, and Secretary/Treasurer shall have voting rights at Regional Executive Meetings.

(iii)       Except the Regional Chairman and the Secretary/Treasurer who become members of the National Managing Committee as the Regional Vice President and Regional Secretary respectively, no other member shall hold elective office in the Regional Executive and the National Managing Committee at the same time. The Chairman becomes a member of the National Managing Committee upon assuming office.

(iv)       In case any member of Regional Executive (REX) resigns or dies or be unable or unwilling to act, the members of the National Managing Committee may in consultation with the REX appoint another person in his place or ask the REX to share his duties with the exception of the post of IPC.

Duties of the  Regional Executive

(i) Regional Vice President

1.                  As a member of the National Managing Committee, he is primarily responsible for translating and implementing the ideas and objectives of the National Managing Committee within his Region / Zone and is responsible for upholding and promoting the good repute of ADMA within the Region / Zone.

2.                  The Regional Vice President shall preside at all meetings of the Regional Executive and the AGM. He should have thorough knowledge of the Constitution and Meeting Procedure.  In his absence the Regional Secretary will preside. In their absence, the meeting will select a Chairman from the remaining members present, except a member of the National Managing Committee.

3.                  He should ensure that all members of the Regional Executive work together as a team and that they carry out their duties efficiently and effectively.

(ii)  Secretary/Treasurer

1.             He shall convene and make arrangements for all Regional Meetings.

2.             He shall prepare the agenda for and keep minutes and recordings of all meetings of the Region and circulate such minutes as decided by the Regional. A copy of the minutes of each Regional Meeting must be sent to the headquarters of the National Association.

3.             He shall send such records and returns as are required by the National Rules in force to the headquarters of the Association.

4.             He should assist and advise the Chairman on all matters concerning the conduct of Regional Meetings.

5.             He should advise the Regional Executive on the procedure of the AGM.

6.             He should advise the members on the procedure for making nomination for Officers and Executive Members to both Regional and National.

7.             He should ensure that all motions for National consideration are dealt with in accordance with the rules.

8.             He should be familiar with the National Constitution, the Regional Rules and all amendments, if any.  He should be aware of formal meeting procedure.

9.             He should deal with all correspondence promptly and ensure that each member of the Regional Executive is aware of correspondence being sent to members by the Region and National.

10.         He must maintain close liaison with all members of the Region.

11.         He must maintain a file of all correspondence from National Association including agenda and minutes of all National AGMs.

12.         He shall advise the Regional Executive on all matters of finance.

13.         He shall record all financial transactions made by the Region and bank all monies received in the name of the Regional association.

14.         He shall make payments in accordance with resolutions of the Regional Executive and present audited accounts and financial report together with a budget for the ensuing year to the General Body at the AGM.

15.         He should pass on to his successor legible and properly kept files and records.

Regional / Zonal Executive

a)         General

            (i) The Regional / Zonal Executive will be composed of the following:

Chairman (who would be the zonal Vice – Chairman in the Managing   Committee) 

            Regional Secretary/Treasurer

Immediate Past Chairman

            (ii) The Regional Secretary/Treasurer shall automatically take over as regional/zonal

            chairman and shall be considered as a directly elected member of the executive.

            However, in the event of the elected Regional Secretary/Treasurer not being able 

            to take over, the chairman shall be elected at the AGM.

            (iii) The vice-chairman and secretary/treasurer shall be elected by the Regional/Zonal

members at the annual general meeting of the Region/Zone. The Chairman may  appoint the Committee conveners.

            (iv) The immediate past chairman will be a member of the Regional/Zonal executive

by virtue of being the Chairman at the conclusion of the last AGM of the   Region/zone when he hands over the office.

(v) The Chairman, and Secretary/Treasurer shall have voting rights at Regional /Zonal Executive Meetings.

(vi) The Regional / Zonal Chairman and the Regional Secretary/Treasurer who   becomes a member of the Managing Committee , no other member shall hold    elective office in the  Regional / Zonal Executive and the National Executive at   the same time. The Chairman becomes a member of the National Executive upon   assuming office.

            (vii) In case any member of REX resigns or dies or be unable or unwilling to act, the

members of the Managing committee may in consultation with the REX appoint   another person in his place or ask the REX to share his duties with the exception                   of the post of IPC.

            b)         Duties of the Regional Executive

(i)  Regional / Zonal Vice President

a)      As a member of the Managing Committee, he is primarily responsible for translating and implementing the ideas and objectives of the Managing Committee/ National Executive within the Zone and is responsible for upholding and promoting the good repute of ADMA within the Region /Zone.

b)      The Regional/ Zonal Vice President shall preside at all meetings of the Regional/ Zonal Executive and the AGM. He should have thorough knowledge of the Constitution and Meeting Procedure.  In his absence the Regional Secretary will preside. In their absence, the meeting will select a Chairman from the remaining members present, except a member of the National Executive.

c)      He should ensure that all members of the Regional /Zonal Executive work together as a team and that they carry out their duties efficiently and effectively.

d)      He should plan for interaction amongst members and also be in touch with all members in the Region/zone.

e)      He is in charge of increasing the membership within his region and should keep a constant vigil on the induction of new members, and their attendance at meetings.

f)        He should keep under constant review the possibility of extension within the region and advise Sponsoring newer regions regarding extension.

g)      He will oversee the Area AGM Committee.

h)      He will be responsible for co-ordinating National events.

(ii) Regional Secretary/Treasurer

He shall convene and make arrangements for all regional/zonal Meetings.

He shall prepare the agenda for and keep minutes and recordings of all meetings of the regional/zone and circulate such minutes as decided by the zone. A copy of the minutes of each regional/zone meeting must be sent to the headquarters of the   Association.

He shall send such records and returns as are required by the Rules in force to the headquarters of the Association.

He should assist and advise the Chairman on all matters concerning the conduct of Meetings.

He should advise the regional/zonal Executive on the procedure of the AGM.

He should advise the members on the procedure for making nomination for Officers and Executive Members to both Regional and National.

He should ensure that all motions for National consideration are dealt with in accordance with the rules.

He should be familiar with the National Constitution, the Rules and all amendments, if any.  He should be aware of formal meeting procedure.

He should deal with all correspondence promptly and ensure that each member of the regional/zonal Executive is aware of correspondence being sent to members by the National.

He must maintain close liaison with all members of the zone.

He must maintain a file of all correspondence from National Association including agenda and minutes of all National AGMs.

He shall advise the regional/zonal Executive on all matters of finance.

He shall record all financial transactions made by the region/zone and bank all monies received in the name of the regional/zone .

He shall make payments in accordance with resolutions of the regional/zonal Executive and present audited accounts and financial report together with a budget or the ensuing year to the General Body at the AGM.

He is responsible for the collection of all fees / dues from the members.

He should pass on to his successor legible and properly kept files and records.

He should send to the National General Secretary / Hon Treasurer the Annual Report and the audited accounts of the regional/zonal on or before 15^th of March    every year.

(iii)      Immediate Past Regional / Zonal  Chairman:

1.             He is in-charge of the International Relation and he should assist members to establish International contacts abroad.

2.             He should be able to advice members on all grants and events which are available to further International Contacts.

3.             He shall encourage the holding of the International Functions.

                                                                                                            Annexure- I

The admission fee, annual membership fee and other contribution payable by different categories of members shall be as follows

Entrance fees (to be paid only first time)                    …Rs 1000/-

Regional Associations Fees                        

                   Of the Amount collected from the Members of the Regional Associations,

                   1/3^rd  amount would be given to the Regional Associations.